Privacy Policy

WPR Privacy Notice

The General Data Protection Regulation (GDPR) seeks to protect and enhance the rights of data subjects. These rights cover the safeguarding of personal data, protection against the unlawful processing of personal data and the unrestricted movement of personal data within the EU. It should be noted that GDPR does not apply to information already in the public domain.

Introduction

WPR is a recruitment business which provides work-finding services to its clients and work-seekers.  We must process personal data so that we can provide these services – in doing so, the Company acts as a data controller.

You may give your personal details to the us directly, such as on an application or via our website.  We may collect personal details from another source such as a jobs board.  We have a legal basis for processing your personal data for the purposes of providing you with work-finding services and/or information relating to roles relevant to you.  We will only use your personal data in accordance with the terms of the following statement.

1. Collection and use of personal data

a. Purpose of processing and legal basis 

WPR will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services.  The legal bases we rely upon to offer these services to you are:

• Consent

• Legitimate interest

• Legal Obligation

• Contractual obligation

WPR rely on legitimate interest as our legal bases for processing your personal data.

b. Legitimate interest 

Where WPR has relied on a legitimate interest to process your personal data our legitimate interest is 

• To provide you with recruitment services / work finding services that you have applied for.

c. Recipient/s of data

The Company will process your personal data and/or sensitive personal data with the following recipients:

• Client Companies whose roles you have applied for and you have met the selection criteria required, your CV will be shared with the hiring Manager and any other panel member or HR representative where relevant.

d. Statutory/contractual requirement 

Where your personal data is required by law and/or a contractual requirement (e.g. our client may require this personal data), and/or a requirement necessary to enter into a contract. You are obliged to provide the personal data and if you do not the consequences of failure to provide the data are:

• We may not be able to enter into a contract for services / contract of employment with you

• We may be unable to process your payroll and subsequent tax and NI legal obligations

2. Overseas Transfers

The Company may transfer only the information you provide to us to countries outside the European Economic Area (‘EEA’) for the purposes of providing you with work-finding services.  We will take steps to ensure adequate protections are in place to ensure the security of your information. The EEA comprises the EU member states plus Norway, Iceland and Liechtenstein. 

3. Website

When you visit our website, we automatically collect certain information about your device, including information about your web browser, IP address, time zone, and some of the cookies that are installed on your device.  Additionally, as you browse the Site, we collect information about the individual web pages that you view, what websites or search terms referred you to the Site, and information about how you interact with the Site.

– “Cookies” are data files that are placed on your device or computer and often include an anonymous unique identifier. For more information about cookies, and how to disable cookies, visit http://www.allaboutcookies.org

We use Google Analytics to help us understand how our customers use the Site. You can read more about how Google uses your Personal Information here: https://www.google.com/intl/en/policies/privacy/ You can also opt-out of Google Analytics here: https://tools.google.com/dlpage/gaoptout

4. Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect.

5. Data retention

The Company will retain your personal data only for as long as is necessary.  Different laws require us to keep different data for different periods of time. 

The Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.

We must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation. 

Where the Company has obtained your consent to process your personal and sensitive personal data we will do so in line with our retention policy.

6. Your rights

Please be aware that you have the following data protection rights:

• The right to be informed about the personal data the Company processes on you;

• The right of access to the personal data the Company processes on you;

• The right to rectification of your personal data;

• The right to erasure of your personal data in certain circumstances;

• The right to restrict processing of your personal data;

• The right to data portability in certain circumstances;

• The right to object to the processing of your personal data that was based on a public or legitimate interest;

• The right not to be subjected to automated decision making and profiling; and

• The right to withdraw consent at any time.

Where you have consented to the Company processing your personal data and sensitive personal data you have the right to withdraw that consent at any time by contacting the Data Officer, Anne MacEntee on 028 90312009

7. Complaints or queries 

If you wish to complain about this privacy notice or any of the procedures set out in it please contact WPR Data Officer Anne MacEntee on 028 90312009

You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.